A flat amount for each pay run, plus a small amount per employee on it. No monthly fee — in a month you don't run payroll, you pay nothing. One setup fee, once, and a real person does the setup with you.
For a five-person team that's $35 per pay run ($40 with the employee portal), only when you actually run payroll — many payroll platforms charge a monthly base fee plus a per-employee fee whether you ran payroll that month or not.
| Employees on the run | Per pay run | A typical month (two biweekly runs) |
|---|---|---|
| 1 | $23 | $46 |
| 5 | $35 | $70 |
| 10 | $50 | $100 |
| 15 | $65 | $130 |
A month with three pay days costs three runs; a month with none costs nothing. Plus the one-time setup, once.
Most payroll tools hand you an empty account. PayRoar's setup fee pays for a person to build yours with you, check it, and prove it against your current numbers before you rely on it.
Over 25 employees, or records that need cleaning up first: we quote before we start.
One accurate paystub for Alberta, BC or Ontario — CPP, EI and income tax calculated with the CRA's published formulas. Preview free; $20 per paystub for the clean PDF.
An employment verification letter ready for the director to sign — for a mortgage, a lease, a visa. Preview free; $50 for the clean PDF.
No. PayRoar gets every number and document ready; you pay your team from your own bank account and send the CRA the monthly amount we prepare. Direct deposit and automatic CRA payments are on our roadmap — we'll say so loudly when they're real, not before.
They follow the CRA's own published payroll formulas, and we verify our results against the CRA's official calculator. Every number on every stub is one you — or your accountant — can reproduce. We think being checkable is a feature.
Yes — and it's part of setup. We enter each employee's totals from your old system with you, once, and everything continues correctly: nobody gets double-deducted, and saved-up vacation pay carries over.
Everything it takes to go from nothing to a payroll you trust. A real person sets up your company with you (business number, remittance schedule, pay schedule), enters and checks every employee (tax claim amounts, pay rates, vacation policy, deductions), brings over your year-to-date totals if you're switching mid-year, and runs your first payroll side by side with your current system so every number is compared before you rely on it. The amount is on the price card above and depends on how many employees you have. Over 25 employees, or records that need cleaning up first, we quote before we start.
Once, on your first invoice, alongside your first pay runs — there's nothing to pay before your first payroll. It's per company, not per login: an accountant setting up a second client pays it once for that client.
Every employee's T4 comes out filled in from the year's pay records — no re-entering numbers. Sending the slips to the CRA is still yours to do: copy the boxes into the CRA's free online filing tool, or hand them to your accountant.
Alberta, British Columbia and Ontario — each employee is paid under their own province's taxes and employment rules (Ontario's surtax and Health Premium included). Other provinces are planned, but we won't run payroll for a province until its taxes are done and checked — a payroll tool that's quietly wrong is worse than one that's honestly limited.
Pay runs are permanent records kept the way the CRA expects (six years). You can download every stub and PD7A as PDFs at any time, including before you cancel.
The employee portal gives each employee their own login to see and download their pay stubs and T4s, and to fill in their own details when they're hired. It's optional: you turn it on per company, and it adds the flat per-pay-run amount shown on the price card above — the same amount whether you have two employees or twenty. Without it, everything else works the same and you hand out the PDF stubs yourself.
It stays on until the end of the current billing period (the 20th), then stops: your employees' logins stop showing their records, and you're no longer charged for it. Nothing is deleted — turn it back on and everyone's access comes straight back, no new invitations needed.
We set you up in one sitting: company, employees, schedule. Then run a payroll side by side with your current system and compare every number.
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